RULES OF PERSATUAN MURID-MURID TUA
SEKOLAH MENENGAH LA SALLE, PETALING JAY, SELANGOR
(OLD LASALLIANS ASSOCIATION, PETALING JAYA, SELANGOR)
NAME PLACE AND BUSINESS
(1) The Society shall be known as the “PERSATUAN MURID-MURID TUA SEKOLAH MENENGAH LA SALLE, PETALING JAYA, SELANGOR (Old La Sallians Association Petaling Jaya)” and shall hereafter be referred to as the “OLA”.
(2) The OLA’s place of business shall be c/o Sekolah Menengah La Salle, Jalan Chantek, 46000 Petaling Jaya, Selangor and/or the La Salle Provincialate, 15-D, Jalan Chantek (5/13), 46000 Petaling Jaya, Selangor Darul Ehsan or at such other place or places as may from time to time be decided on by the Committee. The place of business of the Society shall not be changed without the prior approval of the Registrar of Societies.
‘SAPIENTA ET CARITAS
WISDOM AND LOVE’
3. OLA’s COLOURS AND CREST
The OLA’s colours are green and white and the OLA adopts the crest and colours as shown below (The crest shall be a stylized OLA with its alphabets in green upon a white background).
4. The Objectives of the- OLA are:-
4.1 To foster and promote unity amongst members and to improve out reach amongst the alumni of Sekolah Menengah La Salle Petaling Jaya in general
4.2 To foster and promote friendships, the spirit of goodwill, civic-consciousness and fellowship amongst its members and with borther and sister alumnis of the La Sallians
4.3 To plan activities for the physical, cultural, moral, intellectual and social development and advancement of its members.
4.4 To provide organizational facilities and to encourage its members to participate in sporting and recreational activities.
4.5 To work in cooperation with the current & past Principal, Board of Governors and its Parents Teachers Association of La Salle, Petaling Jaya, for the physical development curricular and co-curricular achievements and cultural advancement of the pupils of the school.
4.6 To provide mentoring and guidance for students of Sekolah Menengah La Salle, Petaling Jaya on academic advancement and career planning which may include but are not limited to providing sports coaching, tuition classes, welfare and infrastructure maintenance.
4.7 To engage in fund-raising activities and/or obtaining donations to assist with and to further the overall general objectives of the OLA.
4.8 To establish a general foundation and platform to further the overall objects of the OLA.
4.9 In furtherance of the above aims and objects, the OLA shall be entitled to :-
4.9.1 To purchase, take, lease, rent or otherwise acquire any real or personal, movable and immovable property of any kind which the OLA may think necessary or convenient for the promotion of any of its objects and to construct, maintain and alter any buildings or structures necessary or convenient for the purposes of the OLA’s activities; and
4.9.2 To improve, manage, develop or turn to account or otherwise deal with all or any part of the property or rights of the OLA as may be thought expedient with a view to the promotion of its objects.
5. MEMBERSHIP OF THE OLA
5.1 Any former student of La Salle Petaling Jaya, above the age of 18, is eligible for ordinary membership. Membership shall not be open to persons who are presently students of any secondary school.
5.2 Any prospective memberwho pays a lump sum of $25/- shall become a life member of the OLA.
5.3 Associate member ship is open to teachers, who have served or are still serving the school, members of the Board of Management and Parents Teachers Association. Associate members do not have the right to vote or to hold office in the OLA.For the avoidance of doubt, the invitation to participate in such associate membership and/or any subsequent termination of the same shall be the prerogative of the OLA Committee.
5.4 Every application for membership shall be forwarded to the Secretary who shall, at the first convenient opportunity, submit it to the OLA Committee for approval. The OLA Committee may at its discretion reject any application without assigning any reason therefor.
5.5 Every applicant whose application has been approved as aforesaid shall, upon paying of the prescribed entrance fee, be admitted as a member of the OLA and shall be entitled to all the privileges of membership, subject to Rule 5.3 above.
6. ENTRANCE FEE, AND OTHER DUES
6.1 The entrance fee shall be as follows:
Entrance fee RM25.00 (for full membership for life)
(-See Rules 5.1 and 5.2 above)
– Entrance fee Gratis (only for those qualified for Associate membership for life – See Rule 5.3 above)
– Entrance fee RM Gratis (only for those elected to Honorary Life Membership – See Rule 15 hereinafter)
6.2 Special subscription or levies for particular purposes may be raised from full members only by resolution of the general meeting of the OLA
7. CESSATION OF MEMBERSHIP
7.1 Any member who wishes to resign from the OLA shall give two weeks notice in writing to the OLA Secretary and shall pay all dues. Such a member shall not be re-admitted as a member except on payment of outstanding dues (if any) owed to the OLA.
7.2 The OLA Committee may suspend or otherwise terminate the membership of any member (of any type), who in its opinion has acted in any manner contrary to or otherwise prejudicial to the objects and/or interests and/or spirit of the OLA including but not limited to the following :-
– Breaches of the Societies Act 1966
– Disciplinary Matters
– Gross Misconduct
– Breaches of the Laws of the country resident in.
– Complaints by other members of the OLA.
– Non compliance with this Rules.
7.3 The power of the OLA Committee to so suspend or otherwise terminate any member’s, membership is only to be exercised after due inquiry has been made into the matter complained of.
8. GENERAL MEETING OF THE OLA
8.1 The supreme authority of the OLA is vested in a general meeting of the members. At least one half of the total voting membership of the OLA or twice the number of Committee members (- See Rule 9 hereinafter), whichever is the lesser, must be present at a general meeting for its proceedings to be valid and to constitute a quorum.
8.2 If half an hour after the time appointed for the meeting a quorum is not present, the meeting shall be postponed to a date (not exceeding a timeline of between 15 to 30 days from the current date of the meeting) to be decided by the Committee and if a quorum if not present half an hour after the time appointed for the postponed meeting the members shall have power to proceed with the business of the day but they shall not have power to alter the rules of the OLA or make decisions affecting the whole membership.
8.3 An annual meeting of the OLA shall be held not later than 30th June of each year (subject to Rule 8.2 above). The time and place shall be decided by the OLA Committee. The business of the annual General meeting shall be:-
a. To receive the OLA Committees report on the working of the OLA during the previous year;
b. To receive the Treasures report and the audited accounts of the OLA for the previous year;
c. To elect a Committee for a OLA and to appoint auditors once every two years.
d. To deal with such other matters may be put before it.
8.4 An Extraordinary general meeting requisitioned by members shall be convened for a dated within thirty days of the receipt of such requisition.
8.5 Notice and agenda or an extraordinary general meeting shall be forwarded by the Secretary to all members at least fifteen days before the date fixed for the meeting which may be sent out by one or more of the following methods :-
– Ordinary Mail
– Email and/or electronic media
– Posted on the OLA website.
8.6 Paragraphs 8.1 and 8.2 of this rule regarding the quorum and the postponement of an annual general meeting shall apply also to an extraordinary general meeting, but with the proviso that if no quorum is present after half an hour from the time appointed for a postponed extraordinary general meeting requisitioned by members the meeting shall be cancelled, and no extraordinary general meeting shall be requisitioned for the same purpose until after the lapse of at least six months from the date thereof.
8.7 The Secretary shall forward to all members a copy of the draft minutes of each annual and extraordinary general meeting as soon as possible after its conclusion (via publication on the OLA Website Only).
9. COMMITTEE OF THE OLA
9.1 A Committee consisting of the following who shall be termed the office bearers of the OLA, shall be elected every once in two years at the annual general meeting.
5 Ordinary Committee Members (subject to Rule 9.3 below).
The office bearers of the society and every officer performing executive functions in the OLA shall be Malaysian citizens.
9.2 Names for the above officers shall be proposed and seconded, and election will be by a simple majority vote of the members at the annual general meetings. All the office bearers shall be eligible for re-election after a two year term, with the exception of the post of the President of the OLA which is specifically limited to a maximum of 2 terms of 2 years each.
9.3 In the event of the death or resignation of a member of the OLA Committee, the candidate who received the next highest number of votes at the previous election for the post affected, shall be invited to fill the vacancy. If there is no such candidate, or if such candidate declines to accept office, the OLA Committee shall have the power to co-opt any other member of the OLA to fill the vacancy, until the next election held once every two years. The OLA Committee’s power to Co-Opt members of the OLA to fill up any vacancy in the OLA Committee shall not be limited to just deaths or resignation of the members of OLA Committee, wherein it is specifically agreed that the OLA Committee may exercise these powers at any time during their tenure and/or to Co-Opt extra members of the OLA to the OLA Committee for a limited periods of time for any special project and/or purpose to up to a max of 4 extra OLA Committee members at any one time (who has all the rights of elected OLA Committee Members except for voting rights) as members.
9.4 The OLA Committee shall meet at least once every three months, and fourteen days’ notice of each meeting shall be given to the members. The President acting alone, or not less than three or its members acting together may call for a meeting of the OLA Committee to be held at any time wherein such a meeting may be convened by the Secretary at their request. At least one half of the elected OLA Committee members must be present for its proceedings to be valid and to constitute a quorum.
9.5 Where any urgent matter requiring the approval of the OLA Committee arises and it is not possible to convene a meeting, the Secretary may obtain such approval by means of a circular letter (and/or electronic media) or the following conditions must be fulfilled before a decision of the OLA Committee is deemed to have been obtained.
(a) The issue must be clearly set out in the circular (and/or electronic media) and forwarded to all members of the OLA Committee;
(b) At least one half of the members of the OLA Committee must indicate whether they are in favour or against the proposal and;
(c) The decision must be by a majority vote.
Any decision obtained by circular letter shall be reported by the Secretary to the next OLA Committee meeting and recorded in the minutes thereof.
9.6 Any member of the OLA Committee who fails to attend three consecutive meetings or the OLA Committee without satisfactory explanation shall be deemed to have resigned from the OLA Committee.
9.7 The OLA Committee shall give instructions to the Secretary and other officers for the conduct of the affairs of the OLA. It may appoint such organizers and such staff as it deems necessary. It may suspend or dismiss any organizer or member of the staff for neglect of duty, dishonesty, incompetence, refusal to carry out the decisions of the OLA Committee, or for any other reason which it deems good and sufficient in the interest of the OLA.
9.8 Between annual general meetings the OLA Committee shall interpret the rules of the OLA and, when necessary determine on any point on which the rules remain silent.
9.9 Except where they are contrary to or inconsistent with the policy previously laid down by the general meeting the decisions of the OLA Committee shall be binding on all members of the OLA unless and until countermanded by a resolution of a general meeting.
10. DUTIES OF OFFICE BEARERS OF THE OLA
10.1 The President shall during his term of office preside at all general meetings and all meetings of the OLA Committee and shall be responsible for the proper conduct of all such meetings. He shall have the casting vote and shall sign the minutes of each meeting at the time they are approved. He shall in conjunction with the Secretary and Treasurer sign all cheques on behalf of the OLA.
10.2 The Vice-President shall deputise for the President during the latter’s absence. During the President absence the Vice-President shall be authorized to sign on his behalf and shall be one of the authorized signatories of the OLA.
10.3 The Secretary shall conduct the business of the OLA in accordance with its rules, and shall carry out the instructions of the general meeting and of the OLA Committee. He shall be responsible for conducting all correspondence and keeping all books, documents and papers except the accounts and financial records. He shall attend all meetings and record the proceedings. In conjunction with the President (and in the Presidents absence the Vice-President) and the Treasurer he shall sign all cheques on behalf of the OLA.
10.4 The Treasurer shall be responsible for the finances of the OLA. He shall keep accounts of all its financial transactions and be responsible for their correctness. He shall, in conjunction with the President (and in the President absence the Vice-President) and the Secretary sign all cheques on behalf of the Society.
10.5 The ordinary OLA Committee members shall accept responsibilities assigned to them by the OLA Committee in the fields of sports, recreation, welfare, development projects, publicity, membership recruitment and other special projects to help theOLA.
11. FINANCIAL PROVISIONS OF THE OLA
11.1 Subject to the following provisions in this rule, the funds of the OLA may be expanded for any purpose necessary for the carrying out of its projects, including the expenses of its administration, the payment of salaries, allowances and expenses to its office-bearers and paid staff, and the audit of its accounts, but they shall on no account be used to pay the fine of any member who may be convicted in a court of law.
11.2 The Treasures may hold petty cash advance not exceeding RM1,000.00 at any one time. All money in excess this sum shall within seven days of receipt be deposited in a bank approved by the OLA Committee. The bank account shall be in the name of the OLA.
11.3 All cheques or withdrawal notices on the OLA’s account shall be signed jointly by the President (or in his absence the Vice-President), the Secretary and the Treasurer. In the absence of the Secretary or the Treasurer the OLA Committee shall appoint one of its members to sign in his place (including the Vice-President) who shall be duly authorized to sign in the absence of the Secretary or Treasurer on their behalf.
11.4 No expenditure exceeding RM500 at any one time shall be incurred without the prior sanction of the OLA Committee, and no expenditure exceeding RM15,000.00 in any one time shall be incurred without the prior sanction of a general meeting.
Expenditure less than RM500/- may be approved by the President in conjunction with the Secretary and Treasurer. Expenditures above RM500.00 but less than RM15,000.00 require the sanction or approval of the OLA Committee.
11.5 As soon as possible after the end of each financial year, a statement of receipt and payments and a balance sheet for the year shall be prepared and audited by the Auditor/Auditors appointed under Rule 12. The audited accounts shall be submitted for the approval of the next annual general meeting, and copies shall be made available at the registered place of business of the Society for the perusal of the members.
12. AUDITORS/TRUSTEES OF THE OLA
12.1 One or more persons, who shall not be office-bearers of the OLA, shall be appointed by the annual general meeting as Honorary Auditors. They shall initially hold office for two years and may be reappointed to hold office for subsequent terms as auditors subject to being so re-elected at following AGMs. In the event any one or more of the auditors should be unable and/or unwilling to carry out their duties during their term of office, the Committee shall be at liberty to appoint interim auditor(s) pending the next AGM.
12.2 The Auditor/Auditors shall be required to audit the accounts of the OLA for the year, and to prepare a report or certificate for the annual general meeting. He/They may also be required by the President to audit the accounts of the OLA for any period within their tenure of office at any date, and to make report to the committee.
12.3 Three Trustees, who must be over 21 years of ago, may be appointed at the annual general meeting and shall hold office during the pleasure of the OLA. It shall be vested in them all immovable property whatsoever belonging to the OLA and shall deal with it in such a manner upon execution of a Deed of Trust.
12.4 The Trustees shall not sell, withdraw or transfer any of the property of the OLA without the consent and authority of a general meeting of members.
12.5 A Trustee may be removed from office by a general meeting on the grounds that, owing to ill health, unsoundness of mind, absence from the country or for any other reason he is unable to perform his duties or unable to do so satisfactorily. In the event of the death, resignation or removal of a Trustee the vacancy shall be filled by the a new Trustee appointed by a general meeting of the OLA.
13. PATRON OF THE OLA
The General meeting may appoint one or more (maximum of three) Patrons who are of recognized standing in Malaysian Society.
14. ADVISERS OF THE OLA
The OLA may have one or more (maximum of five) Advisers The current or past Principal of La Salle Secondary School may be one of the Advisers.
15. HON. LIFE MEMBER OF THE OLA
The OLA can appoint via a general meeting election people of distinguished service to the cause of education, the school, and the OLA as Hon. Life Members. They enjoy all the privileges of an ordinary member except that they may not stand for office or vote.
16.1 Abuse of drugs or substances in any form on the premises and the introduction of bad characters into the premises are strictly prohibited.
16.2 The OLA shall not hold any lottery, whether confined to its members or not, in the name of the OLA or its office-bearers, and OLA Committee members.
16.3 The OLA shall not take part in any political activities, nor shall the funds of the OLA be used for any purpose of a political nature.
17. AMENDMENT OF RULES OF THE OLA
These Rules may not be altered or amended except by resolution of a general meeting. Any amendment to the Rules shall be submitted to the Registrar of Societies within 28 days after the decision to make such amendment has been duly passes. Such alterations or amendments shall take effect from the date of their approval by the Registrar of Societies.
18. DISSOLUTION OF THE OLA
18.1 The OLA may be voluntarily dissolved by a resolution of not less than three fifths of the total membership.
18.2 In the event of the OLA being dissolved provided above, all debts and liabilities legally incurred on its behalf shall be fully discharged, and the remaining funds shall be disposed of in such manner as may be decided upon by a general meeting.
18.3 Notice of dissolution shall be forwarded to the Registrar of Societies within 14 days from its date of dissolution.